VAT Poland

Poland · VAT · Foreign companies

VAT Registration in Poland for Foreign Companies

Professional VAT registration support for foreign businesses.

Not sure what you need to do about VAT in Poland? I assess your obligations, prepare the required documentation and, when needed, represent you before the Polish tax authorities.

Clear scope. Fixed price. Direct support from a licensed Polish tax advisor.

Service provided by a licensed Polish tax advisor.

Zbigniew Makowski, licensed Polish tax advisor

Zbigniew Makowski

Licensed Polish Tax Advisor · Former Deputy Director, VAT Department, Ministry of Finance

VAT registration support

Polish VAT registration doesn't have to be complicated.

Choose how much support you need – from checking whether registration is required to full professional representation.

Packages

Choose the VAT Registration Support You Need

Not sure whether you need VAT registration in Poland? Start with an assessment. Already know that registration is required? Choose whether you want professional documentation or full representation.

Clear scope. Clear price. You know the cost before we start.

I'm not sure if I need VAT registration

VAT Assessment

Planning business activities in Poland but not sure whether you need to register for Polish VAT? I will analyse your planned activities, determine whether VAT registration is required and explain what you need to do next.

If you don't need VAT registration – great. If you do, you will know exactly what needs to be done next.

Service includes

  • Analysis of your Polish VAT obligations
  • Analysis of VAT risks
  • Recommended course of action
  • Short memorandum with conclusions

€350

Price includes VAT

I need VAT registration and want to handle it myself

VAT Registration Preparation

SELF-MANAGED

For businesses that want to handle the VAT registration process themselves but want the documentation prepared by a Polish VAT specialist. I analyse your situation, prepare the required VAT registration documentation and guide you step by step.

You submit the documents and handle communication with the Polish tax authority yourself.

Service includes

  • Analysis of basic information
  • Identification of documents required by the Polish tax authority
  • Identification of documents requiring apostille
  • Identification of documents requiring sworn translation
  • Preparation of the forms required by the tax authority
  • Preparation of a description of business activity and other information needed for the process
  • Preparation of any explanations for the tax authority, if requested
  • Preparation of instructions explaining the next steps
  • Preparation of supporting information and explanations where required

The client is responsible for

  • Obtaining required documents
  • Arranging translations
  • Signing documents
  • Submitting the documents to the Polish tax authority
  • Handling communication with the tax authority
  • Responding to additional authority questions unless separately agreed

€550

Price includes VAT

I want you to handle my VAT registration

Full VAT Registration Support

RECOMMENDED

A complete professional support package for foreign businesses that want an experienced Polish tax advisor to handle the VAT registration process for them. If VAT registration in Poland is required, I can handle the process and represent your company before the Polish tax authorities. I analyse your situation, prepare the required documentation and submit it on your behalf where legally permitted.

You focus on starting your business in Poland. I take care of the VAT registration process.

VAT registration is decided by the competent Polish tax authority. The service covers professional preparation and representation and does not guarantee a particular decision by the authority.

Service includes

  • Preparation of all required forms
  • Preparation of power of attorney
  • Arranging sworn translations in Poland
  • Verification of documents
  • Support with opening a Polish bank account if required
  • Representation before the Polish tax authority
  • Responding to requests from the tax authority
  • Communication with the tax authority
  • Handling the administrative process until it is concluded

The client is only required to

  • Sign the power of attorney on a special form for the advisor
  • Provide required original documents
  • Cooperate if additional information is required

€1100

Price includes VAT

Price includes all related costs, including translations and stamp duties

Already VAT registered in Poland?

Ongoing VAT Advisory

Need help with Polish VAT after registration? Get direct access to a licensed Polish tax advisor for your ongoing VAT questions.

Service includes

  • Up to 5 hours of professional tax support
  • Available for 30 days after you buy it
  • Services provided online, by email or through meetings on Microsoft Teams or Google Meet

€700

Price includes VAT

Start with the right question

Do I Need VAT Registration in Poland?

Not every foreign company doing business in Poland needs to register for Polish VAT. Whether registration is required depends on what your company does in Poland, where your transactions are taxed and whether special VAT rules apply.

VAT registration may be required, for example, where a foreign business makes certain supplies of goods in Poland, moves or stores goods in Poland, imports goods or carries out other transactions subject to Polish VAT.

The rules depend on the individual situation, so the first step should be to determine whether registration is actually required.

Not sure whether you need Polish VAT registration?

Don't pay for a registration service before you know that you actually need it.

How it works

A clear, step-by-step process

Professional VAT registration support from choosing the right service to delivering the work.

  1. 01

    Choose the service you need

    Select VAT Assessment, VAT Registration Preparation or Full VAT Registration Support based on where you are in the process.

  2. 02

    Pay a fixed price

    No hidden fees. You know the exact cost before we start.

  3. 03

    I contact you and tell you what to submit

    I get in touch, review your situation and let you know exactly which documents and information are needed.

  4. 04

    I carry out the professional service

    I assess your VAT position, prepare the required documentation or represent you before the Polish tax authorities.

Your advisor

Meet your advisor

Zbigniew Makowski, licensed Polish tax advisor, at his desk

Zbigniew Makowski

  • Licensed Polish Tax Advisor
  • Tax Advisor registration no. 11 722
  • More than 15 years of experience in VAT
  • Former Polish Ministry of Finance official - Deputy Director of the VAT Department

Tax advisor, entrepreneur, and lecturer with nearly 20 years in taxation - specialised in VAT. A rare background spanning advisory, administration, and business: formerly Deputy Director of the VAT Department at the Polish Ministry of Finance, and the voice behind the VAT settlements of Poland's largest bank. President of a tax-focused foundation, author of numerous publications on taxation, and lecturer on Polish VAT law.

Meet your advisor

Zbigniew Makowski

Professional links

Credibility

Why trust us

Work directly with the licensed Polish tax advisor handling your case. Get clear, fixed-price VAT registration support designed specifically for foreign businesses.

15+
Years of VAT experience
10 years in leading Polish law and tax firms, 4 years in the Ministry of Finance, 2 years in the biggest Polish bank, 2 years as a freelance advisor and trainer and President of a tax-focused foundation
Licensed
Polish Tax Advisor
Tax advisor since 2011, registration number 11 722
Insured
Professional liability insurance
1 mln PLN insurance
  • Direct access to a licensed Polish tax advisor
  • More than 15 years of VAT experience
  • Experience with Polish VAT law and administration
  • Clear scope and transparent pricing
  • Service designed specifically for foreign businesses
  • Remote process, handled online
  • Professional VAT registration representation available
  • Confidentiality protected by professional secrecy

Professional links

Selected publications

Show more publications

Resources

Resources

Power of Attorney

The power of attorney that allows us to act for your company before the Polish tax authority. It must be submitted using this form.

Download PDF

Documents typically needed for VAT registration in Poland

A Polish VAT registration application normally requires company and business documentation. The exact requirements depend on your individual situation, and the Polish tax authority may request additional documents or explanations.

  • Extract from the commercial register of your country of establishment (may require apostille)
  • Articles of association / partnership agreement (may require apostille)
  • Document confirming the appointment of persons authorised to represent the company (unless representation results from the commercial register or the partnership agreement)
  • Document confirming the tax identification number from your country of establishment
  • Bank account agreement for opening an account in Poland (if available at the time of registration)
  • Originals of other documents where required by the tax authority

Knowledge

VAT Registration in Poland - What Foreign Companies Need to Know

If you are planning to start doing business in Poland, one of the first tax questions is whether your planned activities require Polish VAT registration.

Foreign companies doing business in Poland may, depending on their activities, be required to register for Polish VAT. Whether registration is necessary depends on the type of transactions, where they are taxed and whether any exemptions or special rules apply.

Author: Zbigniew Makowski, Licensed Polish Tax Advisor

Who needs VAT registration in Poland?

There is no single answer. It depends on the nature of the activities carried out in Poland and on the VAT rules that apply to them.

Situations that may lead to Polish VAT obligations include:

  • supplies of goods in Poland,
  • movement or storage of goods in Poland,
  • certain cross-border transactions,
  • imports,
  • transactions for which Polish VAT must be accounted for by the foreign supplier.

This list is not exhaustive, and an individual analysis may be necessary.

Read more: Do I need to register for VAT in Poland?

When may a foreign company need to register for VAT in Poland?

Registration may be required where a foreign business supplies goods in Poland, moves or stores goods here, imports goods or carries out other transactions subject to Polish VAT. The treatment depends on the precise transaction and any applicable exemptions or reverse-charge rules.

Can a foreign company register for VAT in Poland?

Yes. A foreign company can register for Polish VAT when its activities require or permit registration. It must submit the relevant forms and supporting documents to the competent Polish tax authority, which reviews the application and concludes the process.

How does VAT registration in Poland work?

The process generally involves analysing the company's activities, identifying its VAT obligations, preparing the relevant forms, collecting supporting documents and submitting the documentation to the competent Polish tax authority.

The tax authority may request additional documents or explanations. The company or its representative then responds and waits for the authority to conclude the process. Polish VAT registration is not automatic.

What documents are required for Polish VAT registration?

Requirements depend on the circumstances and may include:

  • company registration documents,
  • confirmation of VAT status in the country of establishment,
  • information about activities in Poland,
  • contracts or other evidence supporting the business activity,
  • powers of attorney,
  • translations or formally certified documents where required.

The exact list depends on the individual case and the requirements of the competent authority.

How long does VAT registration in Poland take?

There is no guaranteed processing time. The duration depends on the circumstances of the case, completeness of the documentation and any additional verification carried out by the Polish tax authority.

Does a foreign company need a Polish bank account?

A Polish bank account may be needed if the company wants to receive Polish input VAT refunds or carries out transactions covered by the mandatory split payment mechanism. Whether this applies depends on the company's activities.

Does a foreign company need a fiscal representative in Poland?

Businesses established outside the European Union are generally required to appoint a fiscal representative for Polish VAT, subject to exceptions provided by Polish law. Businesses established in the EU are generally not required to appoint one. The rule should always be checked for the individual case.

What happens after VAT registration in Poland?

Registration may lead to ongoing obligations including keeping VAT records, submitting VAT returns and records electronically in the JPK_V7 SAF-T format, following Polish invoicing rules and meeting payment or other compliance obligations. The scope depends on the company's individual situation.

Can a Polish tax advisor handle VAT registration for a foreign company?

Yes. A Polish tax advisor can analyse the company's VAT position, prepare the necessary documentation and, with an appropriate power of attorney, represent the company before the Polish tax authorities within the scope permitted by Polish law. The advisor cannot guarantee that the authority will register the company for VAT.

VAT Registration in Poland: Documents, Process and Timeline

Not sure whether you need Polish VAT registration?

FAQ

Frequently asked questions

Contact

Contact

Zbigniew Makowski

Makowski Tax

Office address
Plac Konesera 12, 03-736 Warszawa